A single invoice entry error looks harmless. Multiplied by hundreds of invoices a month, it becomes a real financial, tax and human cost.
The most common errors
Duplicates, wrong amounts and quantities, VAT errors, wrong supplier or — worse — payment to an IBAN changed by a fraudster, and wrong cost coding.
The real cost
Double payments, penalties and lost discounts, unrecoverable VAT, investigation time, fraud risk, and decisions made on wrong margins.
An entry error rarely costs its amount; it costs the time spent finding it.
Solutions
- Remove manual entry — see automating supplier invoice entry with OCR
- Automate checks: duplicates, totals and VAT, IBAN against master data, PO matching
- Frame exceptions: clear approval flow, double approval for bank detail changes
- Use e-invoicing — checks remain essential
Supplier invoice entry errors: FAQ
How to detect duplicate invoices?
Automatically compare supplier, number, date and amount on every new invoice.
How to prevent IBAN fraud?
Check every IBAN against master data and confirm changes through an independent channel.
Eliminate entry errors
We set up supplier invoice OCR with automatic checks, connected to your ERP. Let’s talk.